Week of September 25th, 2023
Your weekly source for RecOps articles, news, and more.
This community newsletter will share articles, images, graphics, and job openings/searchers in the RecOps space.
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Disclaimer: The views and opinions expressed in this article are those of the author, and they do not necessarily reflect the official policy or position of any other agency, organization, employer, or company. Assumptions made in the analysis do not reflect the position of any entity other than the author. As critically thinking professionals, these views are always subject to change, revision, and rethinking at any time. They are not to be held in perpetuity.
ATS Waves Thought by Jeremy Lyons
Before we get wet surfing this subject, I want to make a call out. I’m going to attribute this to Brandon Jeffs because it was either a conversation we had, a presentation he made, or the second-hand mentioning of something he said.
Now without further ado, let’s get into it. For this model, we’re ignoring custom-built solutions that leverage a form-spreadsheet model (e.g., leveraging Smartsheet, Notion, or Google Form/Sheet). These would fall outside of the model, and if they needed to be placed anywhere, it would be a Wave 2.5.
Wave 1 - The Filing Cabinet
Sophistication Score: 0
Quick Search Capabilities: No
The original ATS was a filing cabinet. All the resumes that came would be sorted and stored in files so that they could be retrieved later if a similar role opened up. If your resume got lost or was eaten by a dog, you were out of luck.
Wave 2 - The CRM
Sophistication Score: 3
Quick Search Capabilities: Yes
Enterprise-level customers looked at Recruiting, then at Sales, then back to Recruiting and said, “Hey you know what? Recruiting sort of follows a traditional sales cycle, with prospects entering and exiting a pipeline on a product (aka a job) that is being pitched. Why don’t we try repurposing our Sales system to work for people too!” Only thing is, applicants and possible customers need different things. The systems weren’t built in such a way to allow separate feedback to be submitted and considered without aggregating everything together. But they did provide structure and allow companies to better organize/store candidate information for retrieval.
Wave 3 - The Modern ATS
Sophistication Score: 6
Quick Search Capabilities: Yes
Some entrepreneurs realized the issues and slightly dehumanizing aspects of the CRM ATS and said, “Hey you know what? Let’s bring humanity back into this and try to improve things! Jobs are not products, and people are people.” So, they built the modern ATS, capable of gathering feedback, creating a different experience, and giving Recruiting teams the data they needed to be effective. Were the first iterations perfect? No. Were the second iterations perfect? Nope. But now, there are options that matched different companies based on modern research around human psychology and their company culture. Need structured interviews because the science backs that this reduces bias? Check. Need to create and put processes in place for different roles and departments? Check. Don’t have a specific doohickey that does scheduling? Someone built something for that, and you can add it as a point solution. Want to recall information and not start from scratch every time you open a new role? Check and check.
We’re still in this phase but slowly moving towards…
Wave 4 - The Next Generation ATS
Sophistication Score: 9
Quick Search Capabilities: Yes
Having seen the good, the bad, the ugly, and heard the lamentations of the candidates, a new class of ATS has entered the game. These ATS, enabled by technological advancements in AI, create a whole new hiring experience for everyone involved in the candidate journey. On the candidate side, they are able to self-schedule interviews or drive their own interview process in some cases. On the interviewer side, they are able to fully engage with candidates because there is a notetaker there. Recruiting teams and C-Suite Executives are able to see data, in real-time, to make decisive hiring decisions or pull it using naturally phrased questions.
What do you see as Wave 5? Leave a comment.
Articles / Clips
Articles
Articles (Not about RecOps but about people that could be useful)
Matthias Schmeißer’s post about HBR’s article How to Evaluate a Job Candidate’s Critical Thinking Skills in an Interview
Kristen Fife’s The Hated WorkDay Login Conundrum
Permanent Articles
Editor Note: If you hear of any articles, feel free to share in the comments! They will be featured in the upcoming week's edition. If you would like to submit your own article, reach out to hello@recopscollective.com.
Job Board
Hershey - Sr Specialist TA Operations
Clipboard Health - Recruitment Operations Specialist
Editor Note: We are not sponsored by nor affiliated with any of the above-listed companies so we have no financial incentive to share these roles. We are sharing these opportunities for the community and only post roles from the company's website. We encourage possible candidates to research each one as their inclusion does not mean we support the companies or their values. Here is the list to previously listed jobs, which may or may not be available
Additional Resource
ATS Specific Job Boards
iCIMS's HR professionals job board aggregates all the HR jobs across their customers
Workable’s job board aggregates all jobs for companies that use Workable
SmartRecruiters’ job board aggregates all jobs for companies that use SR
Denys Dinkevych's remote job board, which aggregates jobs from all the major ATS
Jobvyne - For the RecOps folks out there, here is the HR and Talent Acquisition job board.
Editor Note: If you hear of any roles, feel free to share in the comments! They will be featured in the upcoming week's edition. None of the resources shared above are sponsoring there placement.
Boolean Strings for Specific ATS Job Search
inurl:boards.greenhouse.io ("talent acquisition operations" OR "recruiting operations" OR “ta ops” OR "RecOps" OR "Recruitment Operations" OR "Recruitment Ops" OR "Recruiting Ops") remote OR virtual OR “work from home” OR anywhere
inurl:jobs.lever.co ("talent acquisition operations" OR "recruiting operations" OR “ta ops” OR "RecOps" OR "Recruitment Operations" OR "Recruitment Ops" OR "Recruiting Ops") remote OR virtual OR “work from home” OR anywhere
inurl:jobs.ashbyhq.com ("talent acquisition operations" OR "recruiting operations" OR “ta ops” OR "RecOps" OR "Recruitment Operations" OR "Recruitment Ops" OR "Recruiting Ops") remote OR virtual OR “work from home” OR anywhere
Modified Strings from Steve Levy
site:boards.greenhouse.io intext:”recruiting operations manager”|”recruiting operations”|”talent acquisition operations manager”|”ta operations manager”|”recruitment operations manager"|”recruitment operations”
site:jobs.smartrecruiters.com intext:”recruiting operations manager”|”recruiting operations”|”talent acquisition operations manager”|”ta operations manager”|”recruitment operations manager"|”recruitment operations”
site:jobs.lever.co intext:”recruiting operations manager”|”recruiting operations”|”talent acquisition operations manager”|”ta operations manager”|”recruitment operations manager"|”recruitment operations”
site:myworkdayjobs.com intext:”recruiting operations manager”|”recruiting operations”|”talent acquisition operations manager”|”ta operations manager”|”recruitment operations manager"|”recruitment operations”
site:icims.com inurl:jobs intext:”recruiting operations manager”|”recruiting operations”|”talent acquisition operations manager”|”ta operations manager”|”recruitment operations manager"|”recruitment operations”
site:careers.peopleclick.com intext:”recruiting operations manager”|”recruiting operations”|”talent acquisition operations manager”|”ta operations manager”|”recruitment operations manager"|”recruitment operations”
site:apply.workable.com intext:”recruiting operations manager”|”recruiting operations”|”talent acquisition operations manager”|”ta operations manager”|”recruitment operations manager"|”recruitment operations”
site:*.taleo.net intext:”recruiting operations manager”|”recruiting operations”|”talent acquisition operations manager”|”ta operations manager”|”recruitment operations manager"|”recruitment operations”
site:oraclecloud.com inurl:job intext:”recruiting operations manager”|”recruiting operations”|”talent acquisition operations manager”|”ta operations manager”|”recruitment operations manager"|”recruitment operations”
site:jobs.jobvite.com intext:”recruiting operations manager”|”recruiting operations”|”talent acquisition operations manager”|”ta operations manager”|”recruitment operations manager"|”recruitment operations”
site:*.teamtailor.com inurl:jobs intext:”recruiting operations manager”|”recruiting operations”|”talent acquisition operations manager”|”ta operations manager”|”recruitment operations manager"|”recruitment operations”
site:*.recruitee.com intext:”recruiting operations manager”|”recruiting operations”|”talent acquisition operations manager”|”ta operations manager”|”recruitment operations manager"|”recruitment operations”
inurl:careers intext:”intext:”recruiting operations manager”|”recruiting operations”|”talent acquisition operations manager”|”ta operations manager”|”recruitment operations manager"|”recruitment operations”
#YourNextHire / People Looking In the Community
Short Bio
Allison Wademan is an accomplished Recruiting Operations leader well-versed in full life cycle recruitment across multiple disciplines and industries. A respected team builder, collaborator, and leader, Allison has a history of creating, implementing, and managing talent solutions. She applies strategic thinking to cross-functional initiatives and leverages data to optimize processes and build streamlined, scalable solutions that fuel company growth and success. Allison's people-focused approach leverages the Service-Profit Chain to motivate teams and deliver results that make a lasting impact.
Target Roles
Recruiting Operations Leader
TA Program Manager
People/ HR Operations
If you, or someone you know, is interested in being featured, use this form. Please only submit yourself.
Here is a Google Sheet View for a list of people previously featured and still looking,
🎉 Reminders 🎉
We accept community contributions. If you have anything to share or would like to write an article, reach out to Jeremy Lyons.
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Until next week 😊