Week of August 5th, 2024
Your weekly source for RecOps articles, news, and more.
Our community newsletter is packed with valuable, neutral content, including insightful articles, engaging images, informative graphics, and exciting job openings/searchers in the RecOps space.
If you enjoy this newsletter, consider subscribing and sharing.
Cultures of RecOps Teams by Jeremy Lyons
Does your team function on the mindset of Get It Right the First Time or Edit In Post/We’ll Do It Live? At some point in the RecOps career journey and depending on your role, you will likely encounter both. So, let’s dive in.
Why are you using television/film terminology here?
It is easy for many of us to understand.
I grew up around it so I’ve incorporated a lot of the language into my day to day.
I had a conversation with my stepbrother last week. He worked in film and had the chance to work closely with my dad, and he pointed out a mindset that I likely internalized and use every day that has made me effective in some aspects of RecOps.
What is Get It Right the First Time?
When filming a TV show or movie, everything costs money (even standing around), so one extra take or one missed planned day could be the difference between coming in under/on budget or an angry phone call from a studio head. This means there is a dedication to prep work and understanding all the known knowns and known unknowns (reference last week’s issue for what those mean) before proceeding. The incentive is to get it right the first time so you don’t have to do it again and in the case of blowing up a building, a live event, or a car, you get one shot at it.
In RecOps, this manifests slightly differently (we tend to have a little bit more grace), but the idea is still the same: dedication to the upfront work. By thinking through all the possible iterations of a program/process/implementation (e.g., more prescriptive job intake syncs, etc), the time investment upfront to get it right the first time means less reactivity when something needs to pivot or change at the last minute. The drawback here is that if people like to go fast, they might see your questions as change-adverse or overly cautious.
Pro: Fewer iterations, less reactive actions, better documentation.
Con: Slower to execution, writing detailed project plans requiring multiple approvals.
What is Edit In Post/We’ll Do It Live?
You’ve likely heard the term “we’ll edit in post” or are familiar with Bill O’Reilly’s freak out/DeadMau5’ To Play Us Out. Post here means post-production. Post-production is the process after the show or movie has been filmed and is now being edited together. This is also where any problem gets fixed, lest you want to end up on a list documenting your mistake. To say, though, “We’ll edit in post,” means you know something is wrong, but to stay on track, you are moving forward. Essentially you aren’t letting perfect get in the way of good.
In RecOps, this might manifest as a quick rollout, process change, or report where you are going to ask for forgiveness, not permission, or a hard pivot without informing all the stakeholders. Yes, it can pay off beautifully and no one would ever know. Everyone could think you are a fantastic innovator and quick on your feet. It can also blow up spectacularly, and if you aren’t in the right place, you could end up shouldering the blame.
Pro: Quicker innovations, less writing of documentation
Con: More iterations, more reactive, minimal documentation/continuity
How do you know which culture you are in?
If you are already at a company, it will be easy. Take a look at your work processes. Do you/your team make time to talk through everything before it happens or once you log on for the day is it all gas - no brakes? Do you find your processes to be methodical or more edit as we go?
But say you are interviewing for a new role. How do you suss this out? By asking the following questions you might be able to find out more:
We need to launch a new project. Walk me through how the team would currently go about doing this.
What process does the team follow if they want to change a process or implement a new program/process?
Do you have a documentation library that captures why we’ve made changes and why?
Which is better?
Truth is that is up to you and your style. Some people love the adrenaline of Edit in Post, while some folks prefer Get It Right the First Time. The real piece is what works best for your work-life balance.
RecOps - Conference and GPT Updates
RecOps Conference - We’ve posted some of the speakers, and more details on the schedule will be up soon. There are only 6 more early bird tickets left though so once those are gone or it gets to August 18th, we’ll be into regular pricing (but use this link for an additional 15% discount). We only have a few speaker slots left so if you are thinking you want to present or be on a panel, complete the speaker application form.
RecOps - No new updates but major addition to training materials is planned. It is available in the OpenAI store and free to use.
Articles / Industry News
Articles/Graphics/Podcasts/Posts On Our Radar
Hacking HR’s Leading People Operations and HR in the Age of Artificial Intelligence (article)
Greenhouse’s The employee lifetime value (ELTV) lens: A practical asset and tool for HR and talent leaders (article)
Jobsync’s The AI Dilemma: An Industry Lawsuit Sparks Debate on Recruitment Technology Accountability (article)
Robert Correia’s Structured Interviewing/Use AI to help hire the best people, faster (blog)
Findem’s Sourcing Analytics Essentials (How-To)
Beamery’s What Makes A Great Candidate Experience with Jenn Vigliotti (podcast)
headcount365’s 5 Reason On Hold Status Disrupts the Headcount Process (graphic)
Industry News (sorted alphabetically with space in the RecOps community in parenthesis)
Ashby (AiO) - Upcoming Feature: AI-Assisted Application Review
Brighthire (Interview Intelligence) - Interview Quality Report
RecruiterFlow (AiO) - July Product Updates
SmartRecruiters (ATS) - How to Get Started with AI in Recruitment (Ebook Release)
Permanent Articles
Recruiting Operations: Dictionary & Resources
Job Search
Here is the list of previously listed jobs, which may or may not be available.
Additional Resource
ATS Specific Job Boards
iCIMS's HR professionals job board aggregates all the HR jobs across their customers
Workable’s job board aggregates all jobs for companies that use Workable
SmartRecruiters’ job board aggregates all jobs for companies that use SR
Denys Dinkevych's remote job board, which aggregates jobs from all the major ATS
Drew Callin’s list of VC and PE job boards for their portfolios (pay attention to the comments too here since there are more)
TrueUp - Has a fantastic job board filled with information others don’t like the last time the company did a layoff, application experience based on the ATS, and more.
Boolean Strings for Specific ATS Job Search
We’ve consolidated our list of boolean search strings for RecOps professionals to make them more accessible for everyone. Check out the list here. Kaitlyn Elting also built a generator for you if you are worried about your attention to detail.
Thank you to Steve Levy for contributing so many beautiful strings and Gabi Preston-Phypers for QA help. Follow both of them for excellent boolean and sourcing content.
#YourNextHire / People Looking In the RecOps Community
Short Bio
As an experienced talent acquisition professional, I'm currently seeking a position where I can leverage my expertise in process improvement, development, and increasing efficiency to drive organizational success through talent acquisition. My passion for participating in DEIB initiatives and collaborating on recruiting operations allows me to foster an inclusive and diverse work environment. I am eager to find a position to continue my growth in recruiting operations and contribute to making a meaningful impact by streamlining and enhancing talent acquisition processes as well as the overall candidate experience
List of roles you are looking for:
Recruiting Operations Specialist and up
Are you a RecOps professional looking for work? If you have 5 minutes, take the opportunity to complete this quick questionnaire. Not only will you be featured in an upcoming Roundup, it will also help us mention your name when people ask for referrals.
Here is a Google Sheet View for a list of people who were previously featured and are still looking.
Events
Week of August 12th
RecruiterFlow - Strategies for Implementing Recruitment Operations in Your Agency
Cnect - Restaurant and Franchise Staffing: How to Save Time and Avoid No Shows
TeamTailor - Tackle critical questions surrounding Turn Over
Jobsync - Mission Possible: Building a World-Class Veteran Hiring Program
Week of August 19th
Week of September 9th
Eploy - Harnessing the power of video to enhance your candidate experience
Pinpoint - Breakfast Event: From Buzzwords to Boardroom: Mastering HR Messaging for C-Suite Impact
October 2024
🎉 Reminders and Disclaimers 🎉
If you’d like to contribute a job, an article (one you found or wrote), or you are a company and have a product update you want featured, contact Jeremy Lyons.
Please use this form if you or someone you know would like to be featured in our #YourNextHire section. The only condition is you are a RecOps professional.
Disclaimer #1: The views and opinions expressed in this article are those of the author, and they do not necessarily reflect the official policy or position of any other agency, organization, employer, or company. Assumptions made in the analysis do not reflect the position of any entity other than the author. As critically thinking professionals, these views are always subject to change, revision, and rethinking at any time. They are not to be held in perpetuity.
Disclaimer #2: We are sponsor-free. No company below has paid us to advertise their products or share their open jobs. If that changes, we will deliberately call out where we stand to benefit. Additionally, sharing these opportunities and information should not be read as support for these companies or their practices. Regarding jobs, we share these opportunities with the community and only post roles from the company's website. We encourage possible candidates to research each one, as their inclusion does not mean we support the companies or their values.
Until next week, Regulators 😊