Week of August 21st, 2023
Your weekly source for RecOps articles, news, and more.
This community newsletter will share articles, images, graphics, and job openings/searchers in the RecOps space.
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Disclaimer: The views expressed and opinions expressed in this article are those of the author, and they do not necessarily reflect the official policy or position of any other agency, organization, employer, or company. Assumptions made in the analysis are not reflective of the position of any entity other than the author. As critically-thinking professionals, these views are always subject to change, revision, and rethinking at any time. They are not to be held in perpetuity.
🎉 Exciting Announcement 🎉
A RecOps person speaking about RecOps? How exciting!
Yes, it is a session at the end of the day, but it will close out the day strong in an all-star line-up of the industry’s top TA thinkers.
It’s also free 😊
All the information can be found at the following :
RecOps on Creating Comprehensive Archive Reasons by Jeremy Lyons:
There will be more candidates rejected than hired.
It is an unfortunate but actual fact. But something that isn’t often discussed is archive reasons and how to make them helpful within your ATS.
What is an archive reason?
These are often referred to as decline or rejection reasons in the ATS or in conversations. All three are used interchangeably, so if you speak with anyone in the recruiting/interviewing space, they’ll know what you are talking about.
Are there different categories of archive reason?
In many ATS, they are usually broken down into three categories:
Rejected by Candidate - This is when the candidate terminates the process.
Rejected by Company - This is when the company terminates the process.
Other - This is where there is some ambiguity, but the process has ended
Do companies customize their archive reasons?
The short answer is: they should. Do they? It depends. Some ATS provide a number of common archive reasons (e.g. lack of skill/qualification, not responsive) out of the box but usually they lack specificity and are written with broad language to be more catch-alls.
Why are archive reasons important?
If companies don’t customize their archive reasons, they’re doing a disservice to themselves and a bigger disservice to candidates. On the disservice to themselves, they undermine their own recruiting data by having poor data inputs. Declining a candidate because they “lack skills/qualifications” doesn’t specify if the issue was a skill gap (e.g. no Golang experience) or an achievement gap (e.g. a degree or certification). Inexperienced individuals will also select the wrong reasons because they sort of kind of answer an ambiguous question.
The reason it is a bigger disservice to the candidates is that it makes it more difficult to be rediscovered later. Say for example, a company formerly required employees to work in office but now is open to remote work. If a recruiter goes searching for candidates who were marked as Open to Remote but only runs into a Location reason, then the candidate will get missed because people aren’t likely to go sorting through that data.
Why should companies over-engineer their archive reasons?
By over-engineering archive reasons, the company gets better data and has a better change of candidate rediscovering. Also, it addresses a human issue.
What is the human issue?
Archiving a candidate in an ATS usually has two components: a drop-down with the archive reason and a text box to leave notes on a decision. When it comes to bulk rejections, most recruiters or hiring managers will select the drop-down reason, leave the text box blank, and move one. Why? Because it is time-intensive to go through each resume and write a justification. Is the written justification helpful? 100000% yes because it tells the next person the logic that was followed to get to that conclusion (also mistakes happen in 6 seconds of review time). In some scenarios, it just might not be possible. If you over-engineer the decline reasons, then you making the process easier, repeatable, and… more reportable.
How can RecOps help?
Pull an archive reason report
See what archive reasons are being used the most and the least. Ask yourself if the ones being used the least are because they actually aren’t useful or if people don’t understand. Look at most and see if they are specific enough or if people are using them as catch-alls
Use the report to build a list that you store externally. In this document, create a chart that lists the reason, when it should be used, and what category it falls into. Every month or quarter, review and add new archive reasons.
Articles / Clips
Articles
Screenloops’ How Businesses Can Optimise Hiring Processes
Articles (Not Related Directly to RecOps but have Applications to It)
SeekOut’s A Guide to ChatGPT for Recruiters
Robin Choy and HireSweet’s 72 Prompts for Recruiters
Brink Fink’s Years of Experience Does Not Equal Expertise
Clips
Adam Horne of Open Org on the Offer Accepted podcast discussing how external transparency is key for attracting amazing candidates
Permanent Articles
Editor Note: If you hear of any articles, feel free to share in the comments! They will be featured in the upcoming week's edition. If you would like to submit your own article, reach out to hello@recopscollective.com.
Job Board
Hyatt - Manager, Global Talent Acquisition Operations and Analytics
Tetra Tech - Global Talent Operations Senior International Recruiter - US-based remote
Mercury - Recruiting Operations & Program Lead
Ulta Beauty - Talent Operations Specialist
Merge - Recruiting Operations Specialist
Netflix Animation - Talent Acquisition Operations Coordinator
Alignment Health - Talent Acquisition Operations Coordinator (Temp to Perm)
Editor Note: We are not sponsored by nor affiliated with any of the above-listed companies so we have no financial incentive to share these roles. We are sharing these opportunities for the community and only post roles from the company's website. We encourage possible candidates to research each one as their inclusion does not mean we support the companies or their values. Here is the list to previously listed jobs, which may or may not be available
Additional Resource
ChartHop's PeopleOps Job Board will be a permanent fixture. (Disclosure: ChartHop is not paying for advertising space)
iCIMS's HR professionals job board aggregates all the HR jobs across their customers. (Disclosure: iCIMS is not paying for advertising space)
Denys Dinkevych's remote job board which aggregates jobs from all the major ATS
Editor Note: If you hear of any roles, feel free to share in the comments! They will be featured in the upcoming week's edition.
Boolean Strings for Specific ATS Job Search
inurl:boards.greenhouse.io ("talent acquisition operations" OR "recruiting operations" OR “ta ops” OR "RecOps" OR "Recruitment Operations" OR "Recruitment Ops" OR "Recruiting Ops") remote OR virtual OR “work from home” OR anywhere
inurl:jobs.lever.co ("talent acquisition operations" OR "recruiting operations" OR “ta ops” OR "RecOps" OR "Recruitment Operations" OR "Recruitment Ops" OR "Recruiting Ops") remote OR virtual OR “work from home” OR anywhere
inurl:jobs.ashbyhq.com ("talent acquisition operations" OR "recruiting operations" OR “ta ops” OR "RecOps" OR "Recruitment Operations" OR "Recruitment Ops" OR "Recruiting Ops") remote OR virtual OR “work from home” OR anywhere
Modified Strings from Steve Levy
site:boards.greenhouse.io intext:”recruiting operations manager”|”recruiting operations”|”recruiting”|”talent acquisition operations manager”|”talent acquisition"
site:jobs.smartrecruiters.com intext:”recruiting operations manager”|”recruiting operations”|”recruiting”|”talent acquisition operations manager”|”talent acquisition"
site:jobs.lever.co intext:”recruiting operations manager”|”recruiting operations”|”recruiting”|”talent acquisition operations manager”|”talent acquisition"
site:myworkdayjobs.com intext:”recruiting operations manager”|”recruiting operations”|”recruiting”|”talent acquisition operations manager”|”talent acquisition"
site:icims.com inurl:jobs intext:”recruiting operations manager”|”recruiting operations”|”recruiting”|”talent acquisition operations manager”|”talent acquisition"
site:careers.peopleclick.com intext:”recruiting operations manager”|”recruiting operations”|”recruiting”|”talent acquisition operations manager”|”talent acquisition"
site:apply.workable.com intext:”recruiting operations manager”|”recruiting operations”|”recruiting”|”talent acquisition operations manager”|”talent acquisition"
site:*.taleo.net intext:”recruiting operations manager”|”recruiting operations”|”recruiting”|”talent acquisition operations manager”|”talent acquisition"
site:oraclecloud.com inurl:job intext:”recruiting operations manager”|”recruiting operations”|”recruiting”|”talent acquisition operations manager”|”talent acquisition"
site:jobs.jobvite.com intext:”recruiting operations manager”|”recruiting operations”|”recruiting”|”talent acquisition operations manager”|”talent acquisition"
site:*.teamtailor.com inurl:jobs intext:”recruiting operations manager”|”recruiting operations”|”recruiting”|”talent acquisition operations manager”|”talent acquisition"
site:*.recruitee.com intext:”recruiting operations manager”|”recruiting operations”|”recruiting”|”talent acquisition operations manager”|”talent acquisition"
inurl:careers intext:”intext:”recruiting operations manager”|”recruiting operations”|”recruiting”|”talent acquisition operations manager”|”talent acquisition" intitle:”recruiter|recruiting|talent|talentacquisition|operations"
#YourNextHire / People Looking In the Community
Targeted Roles
Recruiting Operations
Sourcing
Enablement/Training Roles
(all at either a manager or director level)
Short Bio
I'm Josh, and I've recently led Global Talent Operations at ThoughtSpot, where I fine-tuned recruitment processes and enhanced candidate experiences through strategic overhauls and tech solutions. My role also included guiding the Talent Sourcing team, developing targeted sourcing plans, and leading initiatives like migrating hiring data to our ThoughtSpot platform. These efforts, along with my commitment to diversity advocacy and creativity in problem-solving, have shaped my approach to Talent Acquisition, resulting in streamlined operations and high-caliber, diverse talent acquisition.
If you, or someone you know, is interested in being featured, use this form. Please only submit yourself.
Here is a Google Sheet View for a list of people previously featured and still looking,
🎉 Reminders 🎉
RecOps Collective has a mentorship program! You can read more about it in our post and apply through the following link.
We accept community contributions. If you have anything to share or would like to write an article, reach out to Jeremy Lyons.
If you like this newsletter, be sure to share it.
Until next week 😊